How to appoint a company secretary
Estimated Reading Time: 2 minutes
A company is required by law to appoint a Company Secretary within 40 days of the date of incorporation. Company secretaries play an important role in the compliance of a business as they are responsible for a number of compliane duties as set out in section 88 of the Companies Act
Step 1: Simply navigate to the Directors tab and under Actions, click on Appoint Officer.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08063_zvkf30.png)
Step 2: In the box that pops up, you can either search for an individual already on your profile, or manually enter the details of the person being appointed. Click Next to continue.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08052_fshija.png)
Step 3: Next, stipulate the date of appointment, and in the appointment box, make sure to select the Company Secretary option. Click Save to continue.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08071_18rw3.png)
Step 4: InfoDocs will automatically generate a resolution and consent to act as company secretary and the COR44 form. Download and save these documents, or find them in the Template Library later, then click Submit to CIPC.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08074_137aeqx.png)
Step 5: In order to finalise this appointment, send the following documents to cor44@cipc.co.za
Verified/Certified ID – Newly appointed company secretary
Proof of Address – Newly appointed company secretary
Ordinary Resolution – Company Secretary Appointment of (to be signed by the Board)
Consent to Act as Company Secretary – to be signed by the company secretary)
Company Secretary Change – COR44 (to be signed by an existing director)
A company is required by law to appoint a Company Secretary within 40 days of the date of incorporation. Company secretaries play an important role in the compliance of a business as they are responsible for a number of compliane duties as set out in section 88 of the Companies Act
Step 1: Simply navigate to the Directors tab and under Actions, click on Appoint Officer.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08063_zvkf30.png)
Step 2: In the box that pops up, you can either search for an individual already on your profile, or manually enter the details of the person being appointed. Click Next to continue.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08052_fshija.png)
Step 3: Next, stipulate the date of appointment, and in the appointment box, make sure to select the Company Secretary option. Click Save to continue.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08071_18rw3.png)
Step 4: InfoDocs will automatically generate a resolution and consent to act as company secretary and the COR44 form. Download and save these documents, or find them in the Template Library later, then click Submit to CIPC.
![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08074_137aeqx.png)
Step 5: In order to finalise this appointment, send the following documents to cor44@cipc.co.za
Verified/Certified ID – Newly appointed company secretary
Proof of Address – Newly appointed company secretary
Ordinary Resolution – Company Secretary Appointment of (to be signed by the Board)
Consent to Act as Company Secretary – to be signed by the company secretary)
Company Secretary Change – COR44 (to be signed by an existing director)
Updated on: 26/04/2023
Thank you!