How to file a director change for a primary co-operative

Estimated reading time: 1 minute 10 seconds

Step 1: Fill out the CO-OP2 form to reflect the changes in the board of directors.

Step 2: In order to finalise the director change, send the CO-OP2 form and the following supporting documents to [email protected]:

• Certified IDs for the directors affected by the change
• A mandate from the company if the changes are being made by a third party
• A signed special resolution of the minutes of the meeting. This resolution must be signed by either a Chairperson, Secretary, Officer or Manager
• An attendance register must be signed by all attendees
• A letter of resignation of a director in the case of a director's resignation
• A death certificate in the event of a deceased director

In the case that a director has been removed:

• A completed CO-OP2 form
• A signed special resolution. It must be evident that the director being removed was given the opportunity to make a presentation in the meeting.
• A statement outlining the reasons for the removal
• A signed minutes of the meeting stating the resolutions taken
• A signed attendance register of all attendees
• Certified IDs for the directors affected by the change

Step 3: CIPC will email the confirmation document once they've reviewed and approved the director change.

Please note: IDs of director need to have been certified within the past 3 months of the change and the number of directors must at all times be within the minimum and maximum number of directors as specified in the constitution of the co-operative.

Updated on: 12/02/2024