Articles on: Directors

How to appoint a registered representative

Estimated reading time: 2 minutes

A “registered representative” is a person who is appointed with full rights to act on behalf of another legal entity with SARS. In the case of a registered company this individual is also known as a “public officer” and needs to be appointed by a resolution of the board of directors. SARS recently enhanced the functionality of the “registered representative” on eFiling which allows the representative to have greater control over the organisation’s profile. In addition, their new query system allows representatives to become registered online without going into a SARS branch.

In order for an individual to be appointed in this capacity for an organisation, they will need to fill in the details of the entity requested on the SARS query system.

In addition, you will need to furnish SARS with a number of supporting documents. These include;

The ID of the Public Officer, Liquidator, Administrator
An image that was taken on the day of the request, clearly showing the individual in question holding up a copy of their ID document and a note that reads ‘Update my details‘.
Proof of residence for the Public Officer, Liquidator, Administrator (Not older than 3 months)
A signed consent letter of the Public Officer, Liquidator, Administrator
Ordinary directors resolution – Public Officer, Liquidator, Administrator appointment
Company registration certificate – COR14.3
Here is a download of one of those templates to get the ball rolling.

Since it is a requirement to inform SARS within 14 days of a public officer appointment/ change, InfoDocs has seamlessly included the SARS registration into the Appoint Officer process. Sign up for a free trial if you would prefer to get this process done from a CIPC and SARS perspective.

Step 1: From your company dashboard, navigate to the Directors tab and click Appoint Officer.

Step 2: From here, you can either select an existing director, search for someone on your portfolio or manually enter the details of the individual being appointed. Complete all the fields and click Next.

Step 3: Select the appointment date and position, then click Save.

Step 4: InfoDocs will automatically create an ordinary resolution and letter of consent. Download these documents and close the window. Alternatively, you can access them later in the Documents tab by clicking View Template Library and then selecting PDF Templates.

Please note:
In order to finalise this appointment, you will need to submit these documents and information to the query system on SARS.

Simply click Submit to SARS and we will direct you to the form to fill in the information of your public officer appointment. All you will need to do next is upload the last few documents in order to finalize the appointment.

For more information, please refer to the SARS website.

Updated on: 23/05/2023

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