How to allot new shares
Estimated reading time: 2 minutes and 30 seconds
Creating shareholder records manually is a detailed and time-consuming process. InfoDocs can help you to create your shareholder records from scratch in just 5 minutes.
Log in to your InfoDocs account here. If you don’t already have an account, sign up for free.
Step 1: After you have added your first shareholder to InfoDocs, you will need to click Allot New Shares in the Share Classes tab to create the rest of the shareholders for the company you're working on.
Step 2: If the directors of the company are also the shareholders, simply type their name in the full name field and their details will automatically populate. If this is a new shareholder, simply type in their details as prompted.
Step 3: The final window will request the details of when the shares were issued. Should you wish to have these issued on the day that your company was registered, select Incorporation Date, and InfoDocs will pull through your business start date automatically.
All certificate numbers will be allocated in sequence to ensure there are no duplicates or missed documents. If you already have an investor or someone who has bought shares, you can enter the total amount paid or price per share, but since most starting companies’ shares will have zero value, you can just leave this part blank.
Step 4: InfoDocs will automatically create the required resolution, as resolved by either the shareholders or directors depending on your Memorandum of Incorporation (“MOI”).
Select download and get this document circulated and signed by the respective individuals to comply with the Companies Act 71 of 2008 (as amended) (“the Companies Act”).
Step 1: To access the share certificate, select Maintain Share Certificates
Step 2: Select the View icon (printer icon) to access the individual share certificate that you are looking for.
According to Section 51(1)(b) of the Companies Act, all share certificates must be signed by two directors in order to be valid. If there is only one director, draft a resolution to authorise a representative to sign the second space on the certificate.
Once your shareholding is reflected accurately on InfoDocs, you can download your shareholders register (also known as a “share register”).
Step 1: From any tab on your company, select View Company Registers
Step 2: Proceed to select the Register of Shareholders or Register of Share Member Accounts to create a register in either PDF or CSV format.
With InfoDocs you can create professional, good-quality share registers with just the click of a few buttons.
Creating shareholder records manually is a detailed and time-consuming process. InfoDocs can help you to create your shareholder records from scratch in just 5 minutes.
Log in to your InfoDocs account here. If you don’t already have an account, sign up for free.
Step 1: After you have added your first shareholder to InfoDocs, you will need to click Allot New Shares in the Share Classes tab to create the rest of the shareholders for the company you're working on.
Step 2: If the directors of the company are also the shareholders, simply type their name in the full name field and their details will automatically populate. If this is a new shareholder, simply type in their details as prompted.
Step 3: The final window will request the details of when the shares were issued. Should you wish to have these issued on the day that your company was registered, select Incorporation Date, and InfoDocs will pull through your business start date automatically.
All certificate numbers will be allocated in sequence to ensure there are no duplicates or missed documents. If you already have an investor or someone who has bought shares, you can enter the total amount paid or price per share, but since most starting companies’ shares will have zero value, you can just leave this part blank.
Step 4: InfoDocs will automatically create the required resolution, as resolved by either the shareholders or directors depending on your Memorandum of Incorporation (“MOI”).
Select download and get this document circulated and signed by the respective individuals to comply with the Companies Act 71 of 2008 (as amended) (“the Companies Act”).
Access Share Certificates
Step 1: To access the share certificate, select Maintain Share Certificates
Step 2: Select the View icon (printer icon) to access the individual share certificate that you are looking for.
According to Section 51(1)(b) of the Companies Act, all share certificates must be signed by two directors in order to be valid. If there is only one director, draft a resolution to authorise a representative to sign the second space on the certificate.
Access Share Registers
Once your shareholding is reflected accurately on InfoDocs, you can download your shareholders register (also known as a “share register”).
Step 1: From any tab on your company, select View Company Registers
Step 2: Proceed to select the Register of Shareholders or Register of Share Member Accounts to create a register in either PDF or CSV format.
With InfoDocs you can create professional, good-quality share registers with just the click of a few buttons.
Updated on: 25/09/2024
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