What must be included in the share register?

Every company is required to maintain a share register. The share register forms part of the company records that must remain accessible at the company’s registered address at all times.

Shareholding is not recorded by CIPC, so it is the directors’ responsibility to ensure that the share register remains available and up-to-date. All share transactions pertaining to the company since its incorporation must be clearly and accurately recorded and include all the details pertaining to the shareholders and their respective allotments/transfers and cancellations.

These details include the following:

  • Full name/company name/trust name of the shareholder
  • ID number/passport number/registration number/trust number of the shareholder
  • Residential address/registered address/physical address of the shareholder
  • The names and descriptions of the share classes
  • The total number of shares issued/transferred 
  • The date the transaction occurred
  • The corresponding share certificates
  • The total shares currently in issue
  • The total authorised shares
  • The total amount paid or price per share

Share this article

2 replies on “What must be included in the share register?”

Would it be possible to add the following to the shareholders register?:
1. The ID-number or registration number for an individual or legal entity respectively.
2. Reference/link to the resolutions authorising the allotment and any subsequent changes to the shareholders.
3. An indication whether the shares issued are certificated (reference to certificate number) or un-certificated.

Hi Frikkie

Thank you for your comment and suggestions 🙂

1. We can certainly add ID/registration/trust numbers to the Register of Shareholders. Great suggestion!
2. Referencing/linking resolutions will be slightly more difficult, but will be addressed in our Register of Resolutions once it has been developed.
3. Certificated shares are currently displayed in our Register of Share Certificates and are frequently referred to in the Register of Allotments and Register of Transfers. For uncertificated shares, may I suggest we also include them in the Register of Share Certificates, indicating they are “Uncertified”? Let me know if this solution would work for you.


Leave a Reply

Your email address will not be published. Required fields are marked *