Every company is required to maintain a share register. The share register forms part of the company records that must remain accessible at the company’s registered address at all times.
Shareholding is not recorded by CIPC, so it is the directors’ responsibility to ensure that the share register remains available and up-to-date. All share transactions pertaining to the company since its incorporation must be clearly and accurately recorded and include all the details pertaining to the shareholders and their respective allotments/transfers and cancellations.
These details include the following:
- Full name/company name/trust name of the shareholder
- ID number/passport number/registration number/trust number of the shareholder
- Residential address/registered address/physical address of the shareholder
- The names and descriptions of the share classes
- The total number of shares issued/transferred
- The date the transaction occurred
- The corresponding share certificates
- The total shares currently in issue
- The total authorised shares
- The total amount paid or price per share
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