Articles on: Glossary

What is a Certified ID/Passport?

Estimated reading time: 2 minutes

A certified ID or passport is an identity document that has been certified by a commission of oaths.

You've likely encountered the term "certified ID or passport." This seemingly simple document plays a very important role in various transactions with the Companies and Intellectual Property Commission (CIPC), such as company registrations, director changes, and beneficial ownership filings. Neglecting to provide a properly certified ID can lead to delays or even rejections of your submissions.

What Exactly Is a Certified ID or Passport?



A certified ID or passport is a copy of your identification document that has been verified by a Commissioner of Oaths. This certification confirms that the copy is a true representation of the original document. In South Africa, Commissioners of Oaths include police officers, legal professionals, and certain government officials.

Why Is Certification Necessary?



The CIPC mandates certified IDs or passports to ensure the authenticity of individuals involved in company-related transactions. This requirement helps maintain the integrity of the corporate registry and prevents fraudulent activities.

How to Obtain a Certified ID or Passport



Make a Clear Copy: Photograph your South African ID book (open to the information page) or both sides of your ID card. For foreign nationals, use your passport.

Print the Copy: Ensure the copy is clear and legible.

Visit a Commissioner of Oaths: Take the original document and the copy to a Commissioner of Oaths. This could be a police station, legal office, or other authorized individual.

Certification Details: The Commissioner will verify the copy and add the following details:

Full name and surname

Designation (e.g., rank and number for police officers)

Physical or business address

Signature

Date of certification (must be within the last 3 months)

Common Pitfalls to Avoid



Expired Documents: Ensure your ID or passport is valid

Incorrect Certification: Missing details or certifications older than 3 months can lead to rejection

Multiple IDs on One Page: Each certified copy should contain only one ID or passport

Temporary or Asylum Documents: These are not accepted by the CIPC

While obtaining a certified ID or passport might seem like a minor task, it's a crucial step in ensuring smooth and successful transactions with the CIPC. Taking the time to get it right can save you from potential delays and complications down the line.

Updated on: 19/05/2025

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