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# Member Changes on CIPC: What Documents You Need and How It Works

||| Changing members of a Close Corporation (CC) on InfoDocs? Here’s what you need to prepare, submit and avoid to ensure your application is accepted by CIPC.

### What you'll need

In line with [CIPC’s Notice 51 of 2024](https://www.cipc.co.za/wp-content/uploads/2024/08/Notice-re-transfer-of-members-interest-signed-1.pdf), you’ll need to submit the following supporting documents after lodging the member change on InfoDocs: 

1. Certified ID Documents 

You'll need to submit certified ID copies (not older than 3 months) for:
* **All** incoming and outgoing members. 

If you’re submitting a Smart ID card, the front and back must be certified and appear on the same page otherwise, CIPC may reject it. 

2. CK2 Form

* This is emailed to you by CIPC (from noreply@cipc.co.za) after you lodge the change via InfoDocs. 
* All members (incoming and outgoing) must sign the CK2. 

3. Member Resolution 

* A resolution confirming the appointment or resignation of members. This will be sent to you in a document request email from InfoDocs after lodging the change.
* All affected members must sign the resolution.

4. Proof of Transfer - Members’ Interest 

A signed written document confirming who is transferring what % to whom. 
The accepted formats for this document are:
* Resolution
* Agreement
* Meeting minutes
* Declaration 

Your proof of transfer must include:
* Full names and ID numbers of both parties
* Percentage of interest transferred
* Close Corporation name and CK number
* Signatures of transferor, transferee and a witness
* Full name and surname of the witness   

**Please note**: CIPC frequently rejects submissions missing a witness signature or witness’s full name. 

**Example Clause (for guidance only):**
I, [Transferor Full Name], ID [ID Number], hereby transfer [X]% of my member’s interest in [Close Corporation Name], CK [CK Number], to [Transferee Full Name], ID [ID Number], with effect from [Date].

Signed at [Location] on [Date]

Transferor Signature  
Transferee Signature  
Witness Signature  
Name & Surname: [Full Name of Witness]

### Where to Send the Documents

Once you’ve submitted the change and received the CK2 from CIPC:
* **Email to:** eServicesCK2@cipc.co.za
* **Subject line:** Your **CIPC tracking number** (e.g. 9450661826)
* **Attachments:** All files must be in .PDF or .TIF format

### Common Reasons for Rejection 

* Certified ID documents are missing, expired, or unclear
* Smart ID not properly certified (front and back not on one page)
* Proof of transfer is missing or unsigned
* Especially no witness signature or no full witness name
* CK2 form not signed by all required parties
* Member interest does not total 100%
* Subject line missing the tracking number
* Email sent to the wrong address
* Files not in PDF or TIF format

### Pre-Submission Checklist

Before sending your email to CIPC, confirm:

| Checklist |
| ---- |
| Certified IDs for all incoming and outgoing members |
| Signed CK2 (received from CIPC) |
| Signed Member Resolution |
| Signed & witnessed Proof of Transfer |
| Member interest totals exactly 100% |
| Files are in PDF or TIF format |
| Email subject = CIPC tracking number (e.g. 9451234567) |
| Email sent to: eServicesCK2@cipc.co.za |

### Need help before submission?
Our friendly support team is happy to assist you in reviewing your documents before submission to help avoid rejections and keep your amendments flowing smoothly.