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# How to combine share certificates

*Estimated reading time: 2 minutes*

||| When companies undergo share consolidation, it’s common to have share certificates recalled and new ones re-issued. Consolidating share certificates save costs when shares dematerialise and provide added convenience in the physical holding of shares, and in efficiently monitoring client shareholding.

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With InfoDocs, a share certificate consolidation is an easy, process, but the transaction needs to adhere to four criteria:

* You can only consolidate shares from the same share class
* You can only consolidate shares transferred or allotted to the same shareholder
* All transfers and/or allotments that form part of the share consolidation need to happen on the same date
* Every transfer and/or allotment needs to go to the same certificate number in order for shares to be consolidated

Simply follow the easy steps below to complete this transaction:

**Step 1**: Go to the **Shareholders** tab, and click on **Transfer Shares**. Select the shareholder whose certificates are to be consolidated as the **Transferred From** option.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10402_4z05rt.png)

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10413_gs672i.png)

**Step 2**: Next, select the same shareholder as the **Transferred To** option, and the first certificate that forms part of the consolidation as the **Shareholding** option.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10423_1m4lwzk.png)

**Step 3**: Fill in the date, how many shares are being transferred to the new certificate (usually all of them), and the amount paid per share.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10432_r4yoh4.png)

**Step 4**: Manually change the new certificate number. Remember that this new certificate number will be the same for the next transfer.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10445_12x94lt.png)

**Step 5**: Click **Save**. The new certificate that will contain the consolidated shares has now been created.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10453_14tenz1.png)

**Step 6**: Repeat Steps 1 and 2, making sure to select the remaining shareholding that needs to be transferred to the new certificate.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10423_18uprgo.png)

**Step 7**: Repeat Step 3, making sure that the date is the same as the previous transfer.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-10432_oakzxg.png)

**Step 8**: Manually set the certificate number to the same number as the first transaction. A warning will appear to let you know that this share certificate has already been used. Ignore this and click **Save**.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-15001_1u8u1hr.png)

**Step 9**: Go back to the **Shareholders** tab, and under **Actions**, click on **Maintain Share Certificates**. The new, consolidated certificate should now be visible. To download or view the new consolidated certificate select the **View** option.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-13-at-15024_1pslha2.png)