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# How to appoint a registered representative

||| Need to act on behalf of your company at SARS? You’ll need to appoint a registered representative, the official person authorised to interact with SARS on behalf of your company, trust, or other legal entity. In this article, we’ll walk you through what a registered representative is, when you need one, and how to register.

*Estimated reading time: 2 minutes*

### What Is a Registered Representative?

A registered representative is a natural person who acts on behalf of a legal entity in all interactions with SARS. This includes companies, trusts, joint ventures, and more.

For companies, this individual is usually referred to as the **public officer** and must be formally appointed by a resolution of the board. Once appointed, the representative is authorised to manage the entity’s tax affairs, correspondence, and eFiling profile.

### Legal Requirements

According to SARS:

* Every legal entity must have a registered representative on record.
    
* You must notify SARS of the appointment within 14 days.
    
* A company may have multiple representatives internally, but only one official representative may be registered with SARS.
    
* Appointments can be made via [eFiling](https://www.sars.gov.za/efiling/) or through the [SARS Online Query System](https://tools.sars.gov.za/).

### Who Must Appoint a Registered Representative?
Registered representatives must be appointed for:

* Companies (public and private)
    
* Trusts
    
* Non-profit organisations
    
* Partnerships
    
* Estates
    
* Other legal persons/entities

### How to Appoint a Registered Representative

SARS now offers an online query system where companies can submit their registered representative details and supporting documents.

**Step 1:** Go to the SARS website and click on the “Online Services” tab, then select “Register a Representative.”

**Step 2**: Choose the representative’s capacity from the dropdown menu, for example:

* Public Officer (for companies)
    
* Main Trustee (for trusts)

* Main Member (for close corporations)
    
* Accounting Officer, Liquidator, Executor, Curator, or Parent/Guardian

![Register a Representative](https://storage.crisp.chat/users/helpdesk/website/-/d/5/b/9/d5b93bf079ae8000/screenshot-2025-05-18-at-00412_h6pmjq.png =1085x720) 
**Step 3:** Choose the correct entity type (Company, Trust, Partnership, etc.) and fill in all the required fields with accurate company or individual details.

![Select the Type of Entity](https://storage.crisp.chat/users/helpdesk/website/-/d/5/b/9/d5b93bf079ae8000/screenshot-2025-05-18-at-00413_wcwjir.png =1085x203)

**Step 4:** Provide the full details of the person being registered, including name, ID number, and contact information.

![Representative Contact Details](https://storage.crisp.chat/users/helpdesk/website/-/d/5/b/9/d5b93bf079ae8000/screenshot-2025-05-18-at-00414_1k1d2s6.png =1085x469) 
**Step 5:** Click “Add Documents” and upload the necessary files. These include:

* A signed appointment letter or power of attorney

* COR14.3 (company registration certificate) or equivalent founding documents

* Certified ID copy of the representative

* Live photo of the representative holding their ID and a note reading *“Update my details”

* Proof of residential address (not older than 3 months)

*PS*: You can click on the “Document Requirements” **option to review SARS’ full list of accepted formats.

**Step 6:** Once all documents are attached, click “Done” and then “Submit.” SARS will provide a case number and send an email to confirm receipt.

### What Happens Next?

A SARS official will review your submission. If all documents are in order, the case will be processed within **21 business days**. You’ll receive the outcome of your application via email.

### How InfoDocs Helps?

InfoDocs helps you stay compliant by generating the required appointment documents, including the ordinary resolution and consent to act — which you can then submit to SARS via their Online Query System.

[Get started with InfoDocs today](www.infodocs.co.za)