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# How to appoint a company secretary

*Estimated Reading Time: 2 minutes*

||| A company is required by law to appoint a Company Secretary within 40 days of the date of incorporation. Company secretaries play an important role in the compliance of a business as they are responsible for a number of compliance duties as set out in section 88 of the Companies Act.

**Step 1:** Simply navigate to the **Directors** tab and under **Actions**, click on **Appoint Officer**.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08063_zvkf30.png)

**Step 2:** In the box that pops up, you can either search for an individual already on your profile, or manually enter the details of the person being appointed. Click **Next** to continue.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08052_fshija.png)

**Step 3: **Next, stipulate the date of appointment, and in the appointment box, make sure to select the **Company Secretary** option. Click **Save** to continue.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08071_18rw3.png)

**Step 4:** InfoDocs will automatically generate a resolution and consent to act as company secretary and the COR44 form. Download and save these documents, or find them in the Template Library later, then click **Submit to CIPC**.

![](https://storage.crisp.chat/users/helpdesk/website/d5b93bf079ae8000/screenshot-2023-04-20-at-08074_137aeqx.png)

**Step 5: ** In order to finalise this appointment, send the following documents to cor44@cipc.co.za:

* Verified/Certified ID – Newly appointed company secretary
* Proof of Address – Newly appointed company secretary
* Ordinary Resolution – Company Secretary Appointment of (to be signed by the Board)
* Consent to Act as Company Secretary – to be signed by the company secretary)
* Company Secretary Change – COR44 (to be signed by an existing director)