All companies are required to appoint a public officer (aka “registered representative”) within one month of incorporation. Public officers must reside in South Africa during their appointment and may either be a director or individual. Once appointed, the company must notify SARS within 14 days to avoid hefty fines.
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In order for an individual to be appointed in this capacity, they will need to sign a consent letter, and the directors will need to approve it via an ordinary resolution. Download the consent letter below;
With InfoDocs, appointing a public officer (or resigning one and appointing another) is quick and easy.
Step 1: From your Company Dashboard, navigate to the Directors tab and click Appoint Officer.
Step 2: From here, you can either select an existing director, search for someone on your portfolio or manually enter the details of the individual being appointed. Complete all the fields and click Next.
Step 3: After you have selected Next, set the Appointment Date and Appointment type, then click Save.
Step 4: InfoDocs will automatically create an ordinary resolution and letter of consent. Download these documents and close the window. Alternatively, you can access them later in the Documents tab by clicking View Template Library and then selecting PDF Templates.
Step 5: In order to finalise your public officer appointment you have to submit all the supporting documents mentioned in the above step and submit a request to SARS to set the newly appointed public officer as the company’s registered representative.
For more information, please refer to the SARS website.