A company is required by law to appoint a Company Secretary within 40 days of the date of incorporation. Company secretaries play an important role in the compliance of a business as they are responsible for a number of compliane duties as set out in section 88 of the Companies Act
Appointing and resigning a company secretary with InfoDocs can not be any easier, simply follow these instructions:
Step 1: Simply navigate to the Directors tab and under Actions, click on Appoint Officer.
Step 2: In the box that pops up, you can either search for an individual already on your profile, or manually enter the details of the person being appointed. Click Next to continue.
Step 3: Next, stipulate the date of appointment, and in the appointment box, make sure to select the Company Secretary option. Click Save to continue.
Step 4: InfoDocs will automatically generate a resolution and consent to act as company secretary and the COR44 form. Download and save these documents, or find them in the Template Library later, then click Submit to CIPC.
Step 5: In order to finalise this appointment, send the following documents to email@example.com
- Verified/Certified ID – Newly appointed company secretary
- Proof of Address – Newly appointed company secretary
- Ordinary Resolution – Company Secretary Appointment of (to be signed by the Board)
- Consent to Act as Company Secretary – to be signed by the company secretary)
- Company Secretary Change – COR44 (to be signed by an existing director)
Resigning a company secretary
Step 1: Simply navigate to the Directors tab in your company profile, click on the Company secretary you wish to resign, and select Terminate Appointment.
Step 2: Then stipulate the date of resignation/removal, and select the reason for termination. There are three options to choose from: resigned, removed, or deceased. Click on Save to continue.
Step 3: InfoDocs will generate an ordinary resolution along with a letter of resignation. Download and save these documents, or find them in the Template Library later.
Step 4: In order to finalise this appointment, submit the change to CIPC and send the following supporting documents to firstname.lastname@example.org
- A complete and signed CoR.44 form
- A verified/certified copy of the applicant’s ID
- A proof of address
- Ordinary Resolution – Resignation of company secretary
- Letter of resigantion
For more detailed information regarding the finalisation of this appointment, please see the CIPC article on the subject here.